Getting started › Onboarding

Your first 4 weeks

About 4 weeks · 6 stages

You've just signed with Kintow and want to know what happens, in what order, and what your team needs to do.

You're done when Your invoices arrive on their own, every location has submitted a full count, and your first order has gone out from Kintow.

1. 1

   Week 1· Together

   Connect your systems and give Kintow your inputs

   Sales and labor data power every report, and your invoices are what Kintow builds your ingredient list from.

   • Get connected→ · 2 min read
   • Connect your POS (Toast or Square)→ · 2 min read
   • Add your team→ · 2 min read

   Done when: Your POS and labor app show as connected, and your team can sign in.

2. 2

   Week 1 to 2· You do this

   Get invoices flowing

   Invoices give Kintow your real items, pack sizes and prices. Everything downstream depends on them.

   • Set up invoice forwarding→ · 2 min read
   • How invoices get into Kintow→ · 3 min read
   • Review and approve invoices→ · 2 min read

   Done when: Invoices from your main vendors show up in Kintow without anyone uploading them.

3. 3

   Week 2· Kintow does this

   Review your first version of Kintow

   Kintow turns your invoices into ingredients and count sheets. Your review of items, units and sheet order is what makes the first count smooth.

   • Choose count units: case, pack, each→ · 2 min read
   • Build count sheets→ · 2 min read

   Done when: Every count sheet matches how your shelves are organized, in the right units.

4. 4

   Week 3· You do this

   Count your inventory

   Your first count is the starting point for usage, variance and ordering.

   • Submit an inventory count→ · 1 min read
   • Count by voice→ · 2 min read
   • Review a count and inventory value→ · 2 min read

   Done when: You've submitted and reviewed a full count at every location.

5. 5

   Week 3 to 4· Together

   Build your recipes

   Recipes connect what you sell to what you buy. Without them, food cost and theoretical usage can't be calculated.

   • Add recipes for items you buy and sell as is→ · 2 min read
   • Add a recipe to a menu item→ · 2 min read
   • Variant, modifier or separate recipe?→ · 2 min read

   Done when: Your top-selling menu items all have a recipe and a cost.

6. 6

   Week 4· You do this

   Turn on ordering

   Par levels let orders build themselves from your counts, so nobody is writing orders from memory.

   • Set par levels→ · 2 min read
   • Set up a standing order→ · 2 min read
   • Approve and send an order→ · 2 min read

   Done when: Your first order went out from Kintow.